23. 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). (Expression for “closing”). Formal. 43. Best regards, 42. A common problem. And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. Best, I wanted to… let you know that… / tell you about… / ask you if…. Nicki is a highly qualified, experienced English teacher for foreign learners. 1… 8. 1. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. It is very important to write an email with brief relevant content using simple words and phrases. Use this space to sign your name in ink. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. You have made a great contribution to the project. 1. We would like to apologize for any inconvenience caused. Opening Business Email Phrases in English. Warm regards, Save my name, email, and website in this browser for the next time I comment. I hope you had a good weekend. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! Be careful driving. Hope you're enjoying your holiday. Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? 31. 7. Email in English - Phrase for Referring to Attachments 1. I’d like to wish you all the best for… 60. Hope you had a nice break. Tags business EnglishEnglish emailsVocabulary. How to Write an Email to Make … Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. I’m just writing to confirm the time of our meeting…. Everything’s clear on ABC, but you’ve lost me on XYZ. 35. You probably write a large chunk of emails with a similar purpose. 7) It was great talking to you. He's right. Hi Alfred 2. I understand ABC, but could you please clarify what you mean concerning XYZ? Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. Do you have friends or colleagues who might find this article useful? If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. I would … How to start and informal and/or formal email Formal email greetings / opening sentences. You can take pride in the work you have put into this project. “I want to actually know these common email expressions. It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. English emails for work don’t always have to be formal, but they do have to be professional. 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . 57. 19. Click here for a free account. Thanks for the email, David. Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English Everything is ready. I would appreciate your immediate attention to this matter. Within each topic, the expressions are in order of formality (1st – more formal. This is just a friendly reminder to ask you to send… 5. 11. 3) I hope you had a great weekend. Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, Congratulating somebody on a new job or position. 12. Email Writing: How to Refer to Attachments mybusinessenglish.commybusinessenglish.com Friday, 30 August 13 I hope you had a great trip. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. I’m afraid I don’t understand what you mean by XYZ. Kind regards, Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: Regards, For better organization, you will find the 67 expressions categorized by topics. Required fields are marked *. 5. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. He's very famous. Let me know if you need anything else. 41. 54. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. Thanks for the update. Do you always begin your emails the same way? 6. If you can’t understand idioms you will not be able to understand the context. Thank you for your prompt reply. To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. 36. She loves helping English learners to learn real English and communicate with confidence! How are you? Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. I’m writing to let you know about sales results for this quarter… Instead, you would start with “Dear” and the name of the person you’re writing to. Hello Eleanor 3. The word “attachment” refers to the document or image that you have included in the email. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. 65. Thanks for your email. Useful phrases for opening emails. Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. To whom it may concernFirst names are not usually used in these kinds of emails. I am writing in reference to… However, business jargon has its place in the enormous salad of English vocabulary. This lesson covers the following: When informality is encouraged and common 62. (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. I am pleased to inform you that your order is ready. Regarding the new proposal, are you saying that we should omit the free add-ons? When we make a request Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! 52. In order to notify the recipient about the attached files, use the phrase Please find attached. 4. Email has become an inevitable part of everyday life. When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. Not a comma.) As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. Writing with the correct degree of formality – formal, semi-formal, or informal. 56. Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. 4. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. 6) Thanks again for your help. In this article, we will explore the main challenges non-native speakers face with English emails, and how to overcome these challenges by taking advantage of stock expressions. Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. Just a quick note to tell you that… From time to time. The introduction – taking too long to start the email and express the reason why you are writing. I wanted to update you on… Well done for getting promoted. If you have any questions or concerns, don’t hesitate to let me know. This is how bad writing habits are formed. 38. I hope you are well. 2. But this is incorrect. Here are some more business email and letter phrases. 34. 39. Thank you, One solution that works for many people is to begin building a “toolbox” of useful phrases. Hi Dennis, 2. (e.g. If you have any questions or concerns, don’t hesitate to let me know. Thank you very much for taking the initiative to find a solution to the problem. 2. 45. The purpose of this email is to update you on the status of the packaging for your product… Congratulations on the new position. 32. Help! If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! But if you use the person’s name, you should end with Yours sincerely. I hope everything goes well with… I look forward to hearing from you soon. We are extremely sorry for… Yes, they are so easy to use, aren’t they?! The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. Formal 1. He shares his knowledge and experience in his articles based on current marketing trends. By adding these at the beginning of your emails you will sound more friendly and social. Thanks for the feedback Kalinka , Your email address will not be published. All the best, This email is just to let you know that... Just a quick reminder that… I would like to [action]. Sincerely, Dear Mr/Ms Jones 3. 27. 58. 59. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation Everyone knows it. 29. The introduction – taking too long to start the email and express the reason why you are writing. Don't worry. I’m sorry for the delay. I just heard you got the Manager’s job. 40. Common Verbal Phrases in English. 8. Therefore, it makes sense to store your emails in an organized way for future use. I am writing to inquire about… (note: “inquire” is more common in American English) 3. 66. Take action now and start building your stock expressions today. 50. I don’t want to just copy and paste them.”. 64. 30. © 2015-2022 Impactful English | All rights reserved. 25. If you see a phrase that you think you could use in the future, copy it to your stock list. 28. To whom it may concern: (Use a colon after this phrase. Hello Claire, 3. 2. One phrase I see a lot in emails is: “Please advice”. careful. The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. Could you please send me…? I am writing with regard… to my purchase of… / to the complaint you made yesterday. This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. 55. Download my e-book on the most common mistakes advanced English speakers make! Dear Mr/ Ms Jones, 5. So this article is going to be very helpful for writing perfect emails for professional purposes. If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. Cheers, (Very informal). 67. Dear Sir/Madam 2. 16. Dear Sir or Madam, 3. There are 3 common challenges non-native speakers face when writing English emails: 1. I hope you enj… 24. As you read each phrase below for the first time, say it aloud four times. I hear congratulations are in order. 2) I hope you are doing well. You will frequently come across new expressions, particularly when receiving emails from other people. Opening greeting to one person. He likes it very much. 20. Any additional information would be greatly appreciated. I’m contacting you regarding the analyst position… I look forward to meeting you again next week. I am writing in reference to…. Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. 4) I hope this finds you well. Need help getting that email started? Please let me know if you have any questions. Then adapt them to personalize your message. Most Common Business Email Phrases in English. Topics are divided by the beginning, middle, and end sections of an email. 3. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! I hope you get a chance to use those in your next email . Thanks for your email … I … Chicago is very different from Boston. By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! 17. Best wishes, Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. English Slow Normal; Be. He's very annoying. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. To whom it may concern: (especially AmE) 4. Please share it. There are a few rules that need to be followed to make it a perfect email. It is hard because there is so much to learn. 13. Hi John. 7. I’m glad you liked the section on positive responses Mahendra. Using stock expressions also helps you to avoid getting into bad writing habits. Thanks for these patterns. For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. Which means being objective, polite, and accurate with spelling and grammar. In the English Vocabulary lesson, you will learn 80 common English Phrases. Good luck with…. He helps international professionals build confidence and improve fluency speaking English in a business environment. Andželika Community member. 218K views. English email phrases you can copy and paste! “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. 61. If you feel insecure about writing English emails, I recommend Grammarly. There are 3 common challenges non-native speakers face when writing English emails: 1. When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. Could you please provide more details? Extremely useful phrases. I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. Dear John, Die Phrasen-Sammlung Kategorie 'Geschäftskorrespondenz | E-Mail' enthält Deutsch-Englisch Übersetzungen von gebräuchlichen Begriffen und Ausdrücken. How to Learn Basic Phrases in English. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. When you need to write a related email, just copy, paste, and adapt, which will save you time. Writing an informal letter. Do you take too long writing English emails at work? Dear Dr Smith, (note: First names are NOT used. Yes, four times! Please accept our apologies for… (They’re short phrases.) Print or save the useful image below so that you are never stuck for words when writing English emails! 5) Just checking in. 26. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. 3. 22. Steven is a business English coach, a certified life coach, writer, and entrepreneur. All expressions are suitable to use in a work/business context. 10. You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. I have some information for you about…. 51. If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. Tip #3 Keep on building your stock expressions. Excellent. 37. Dear Sir/Madam, -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. The design work you did for the site was outstanding. 47. Then, print this list of phrases. Apologies for taking a long time to get back to you. Thanks for getting back to me. As agreed, we will schedule the XYZ delivery between 9 and 11 am. I’m afraid I will not be able to attend the opening day due to… 33. 9. If you require any further information, feel free to contact me. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. Your email address will not be published. Well, this is a fair point because you should be constantly improving your email writing. 6. Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. 46. Good idea. 49. I hope all is well. 53. I’d love to hear if you use any of these English email phrases . 15. I am writing in reference to the delivery in Shanghai next month. Could you kindly let me know whether you can send…? Here are some phrases and conventions which you may find useful when writing letters and emails in English. 21. Congratulations on getting the new Manager position. He's coming soon. Could you send me…? 63. While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. Formal and Informal Email Phrases – from Greetings to Closing Phrases! Last – more informal). Can you translate this for me? In this list we look at how to make requests, complain, apologise and give bad news. 18. 14. I am writing to… apply for the position of… / to ask for further information about… 2. I’m sorry, but I can’t make it to the meeting. May 9, 2017/ Steven Hobson / Business English, Email. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. 44. Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines 48. Dear Sir/ Madam, 2. We often hear how writing emails in English can cost just too much time. This is the world’s most accurate grammar checker. I hope this email finds you well. Is there any chance you could send me…?